Tracking Invoice Payments

Keep track of all your invoices and their payment status.

Invoice Statuses

| Status | Meaning |

|--------|---------|

| Draft | Not yet sent |

| Sent | Delivered to client |

| Viewed | Client opened the invoice |

| Partially Paid | Some payment received |

| Paid | Fully paid |

| Overdue | Past due date, unpaid |

| Cancelled | Invoice cancelled |

Viewing Invoice Status

Invoice List

Go to Invoices to see all invoices with their status.

Quick Filters

Filter by:

• All invoices
• Drafts
• Sent
• Overdue
• Paid

Invoice Details

Click an invoice to see:

• Current status
• View history (when client opened it)
• Payment history
• Timeline of events

Getting Notified

Receive notifications when:

• Client views your invoice
• Payment is received
• Invoice becomes overdue

Enable in Settings → Notifications → Invoicing.

Overdue Invoices

Invoices become overdue when past the due date.

What you can do:

• Send a reminder
• Call the client
• Add late fees (if in your terms)
• Consider the invoice bad debt

Sending reminders →

Mark as Paid

If a client pays outside ClapPay:

1. Open the invoice
2. Click Mark as Paid
3. Enter payment details:

• Amount
• Payment method
• Payment date

1. Confirm

The invoice updates to "Paid" status.

Related Articles:

• Creating an Invoice
• Invoice Reminders
• Exporting Invoices